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May

Administration Officer

Tasmanian Government - Hobart, TAS

Government, Defence & Emergency
Source: uWorkin

JOB DESCRIPTION

Administration Officer (357384)

Department of Justice
Crown Law
Office of the Solicitor General

Applications must be submitted by Sunday 06 June, 2021 11:55 PM

Position details

Applications close:
Sunday 6 June, 2021 11:55 PM AEST

Award/Classification:
Tasmanian State Service Award - General Stream Band 3


Salary:
$65,077.00 to $70,462.00 per annum

Employment Type:
Fixed-term, full-time

Region:
South

Location:
Hobart

We encourage applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and lesbian, gay, bisexual, transgender and intersex (LGBTIQ+) people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Period of Appointment

Until 4 October 2022.

Hours per fortnight

73.50 hours per fortnight - flexible options available.

Duties

  • Undertake a wide range of clerical and administrative duties (typing correspondence, opening and closing files, archiving files, coordinating video links, assisting witnesses to complete witness statements witnessed by Justices of the Peace, making medical appointments, filling in draft forms (Medicare, Centrelink and others) and binding documents) to support the efficient and effective delivery of services by the Litigation division for Abuse in Care and other matters.
  • Undertake transcription services for Legal Practitioners with a high level of speed and accuracy.
  • Update and maintain the legal practice database, Visual Files, and use database tools to prepare documents.
  • Co-ordinate the briefing of witnesses and their attendance at court.
  • Compile, vet, and file documents such as Court books with the Court and arrange service.
  • Prepare reports on the status of Abuse in Care files.
  • Work collaboratively as part of a team including providing support and guidance to administrative assistant positions.
  • Ensure timely and accurate saving of data.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks
  • Arson and fire setting
  • Violent crimes and crimes against the person
  • Sex-related offences
  • Drug and alcohol related offences
  • Crimes involving dishonesty
  • Crimes involving deception
  • Making false declarations
  • Malicious damage and destruction to property
  • Serious traffic offences
  • Crimes against public order or relating to the Administration of Law and Justice
  • Crimes against Executive or the Legislative Power
  • Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Desirable Requirements

  • Certificate III or IV in Business Administration or Business (Legal Services).
  • Current drivers licence

Download the Statement of Duties and any Associated Documents


How to apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.

Please note that we do not require a separate statement addressing the selection criteria.


Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4946.

For more information

Melissa Xepapas
Executive Officer
melissa.xepapas@justice.tas.gov.au
(03) 6165 3614

Kirsten Hodgson
Crown Counsel
solicitor.general@justice.tas.gov.au
(03) 6165 3542